Where to Get CSC Form No. 7 Revised 2018: Clearance Form for Work-Related, Money, and Property Accountabilities
What is CSC Form No. 7 Revised 2018?
If you are a government employee who is planning to retire, resign, transfer, leave or separate from your agency, you may need to use CSC Form No. 7 Revised 2018. This is a clearance form that is prescribed by the Civil Service Commission (CSC) for clearing you from money, property and work-related accountabilities from your agency.
This form is part of the revised 2017 Omnibus Rules on Appointments and Other Human Resource Actions (ORA OHRA), which aims to streamline and standardize human resource management processes in the public sector.
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In this article, we will explain what CSC Form No. 7 Revised 2018 is, who needs to use it, how to fill it out, where to download it, what are the benefits of using it, and what are some tips for using it. By the end of this article, you will have a clear understanding of how to use CSC Form No. 7 Revised 2018 for your clearance purposes.
Who needs to use CSC Form No. 7 Revised 2018?
CSC Form No. 7 Revised 2018 is required for the following employees who are:
Retiring from the service, whether optional or compulsory
Being separated from the service due to resignation, dismissal, termination, or expiration of contract
Transferring to another government agency or office
Leaving the Philippines for more than 30 days
Going on leave of absence for more than 30 days
The form is also required for employees who are applying for clearance renewal after two years from the date of issuance of the previous clearance.
How to fill out CSC Form No. 7 Revised 2018?
CSC Form No. 7 Revised 2018 consists of five parts that need to be filled out by the employee and the authorized signatories from the agency. The form can be filled out electronically or manually, but it must be printed in A4 size paper and signed in ink.
Part I: Purpose
In this part, the employee needs to indicate the purpose of filing the form, the date of filing, the effectivity date of retirement, separation, transfer, leave or departure, the office of assignment and the position title.
The employee can choose from the following purposes:
PurposeCode
Retirement (Optional)R1
Retirement (Compulsory)R2
Separation (Resignation)S1
Separation (Dismissal)S2
Separation (Termination)S3
Separation (Expiration of Contract)S4
Transfer (To Another Agency/Office)T1
Transfer (Within The Same Agency/Office)T2
Leave (Outside The Philippines)L1
Leave (Within The Philippines)L2
Clearance RenewalC1
Others (Specify)O1
Part II: Clearance from work-related accountabilities
In this part, the employee needs to obtain clearance from his or her immediate supervisor and the head of office. The immediate supervisor and the head of office need to certify that the employee has no pending work-related accountabilities such as reports, projects, tasks, assignments, etc. They also need to indicate their name, position title, signature and date.
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Part III: Clearance from money and property accountabilities
In this part, the employee needs to obtain clearance from various units or offices that handle financial or property matters. These include:
Cashier/Treasurer/Accounting Unit - for cash advances, loans, payables, etc.
Auditor/Internal Control Unit - for audit findings, disallowances, charges, etc.
Supply/Property Unit - for equipment, supplies, materials, etc.
Library/Records Unit - for books, documents, records, etc.
Security Unit - for identification cards, keys, access cards, etc.
Human Resource Management Office - for personnel records, benefits, etc.
Information Technology Unit - for computer hardware, software, data, etc.
Others (Specify) - for any other units or offices that may have money or property accountabilities with the employee
The authorized signatories from each unit or office need to certify that the employee has no pending money or property accountabilities with them. They also need to indicate their name, position title, signature and date.
Part IV: Certification of no pending administrative case
In this part, the employee needs to obtain certification from the internal affairs office or the legal affairs office of the agency. The authorized signatory from this office needs to certify that the employee has no pending administrative case or that the case has been resolved or dismissed. The signatory also needs to indicate his or her name, position title, signature and date.
Part V: Certification
In this part, the employee needs to obtain certification from the head of agency or his or her authorized representative. The signatory needs to certify that the employee has complied with all the requirements for clearance and that he or she is cleared from all accountabilities with the agency. The signatory also needs to indicate his or her name, position title, signature and date.
Where to download CSC Form No. 7 Revised 2018?
CSC Form No. 7 Revised 2018 can be downloaded from the following sources:
The official website of the Civil Service Commission at
The official website of the agency where the employee belongs
The human resource management office of the agency where the employee belongs
The regional or field offices of the Civil Service Commission
What are the benefits of using CSC Form No. 7 Revised 2018?
Using CSC Form No. 7 Revised 2018 has several benefits for both the employees and the agency, such as:
It ensures that the employees are cleared from any liabilities or obligations with their agency before they leave or retire
It facilitates the processing of their last salary, terminal leave benefits, retirement benefits or any money due to them
It prevents any legal actions or sanctions for unliquidated or unresolved accountabilities
It helps them maintain a good record and reputation with their agency and the civil service
It simplifies and standardizes the clearance procedures and requirements across different agencies
It improves the accountability and transparency of the agency in managing its human resources
It enhances the efficiency and effectiveness of the agency in delivering its services to the public
What are some tips for using CSC Form No. 7 Revised 2018?
To help you use CSC Form No. 7 Revised 2018 correctly and efficiently, here are some tips that you can follow:
Read and understand the instructions and guidelines on how to fill out the form before you start
Fill out the form completely and accurately, using clear and legible handwriting or typing
Use black or blue ink for manual filling out or electronic signatures for electronic filling out
Attach any supporting documents that may be required by your agency, such as clearance certificates, receipts, vouchers, etc.
Submit your form to your immediate supervisor and head of office at least one month before your intended date of retirement, separation, transfer, leave or departure
Follow up on your clearance status with the concerned units or offices until you receive your certification from the head of agency
Keep a copy of your form and certification for your reference and records
Conclusion
CSC Form No. 7 Revised 2018 is a clearance form that is used by government employ